project erp / for contractors

Know your project margin before the project loses money.

A web ERP for contractors: estimates, purchasing, site costs, and invoicing in one place. Run it on your own server and pay once.

Try the demo See pricing

Free, no sign-up. Sample data stays in your browser.

Project ERP owner dashboard with contract value, actual cost, site progress, sales pipeline, a PO awaiting approval, and an over-budget cost alert.

Rp 5,000,000: one-time, per company
Unlimited: users and projects
Your own server: we'll help you set it up
Lifetime: bug fixes and small changes

The problem

Project costs end up scattered, and overruns show up too late.

Estimates in a spreadsheet, purchases in a group chat, site costs in a notebook, invoices in another file. By the time it's all put together, the project is already over budget. Project ERP keeps it all in one place, so you spot an overrun while you can still fix it.

Alert card on the Owner dashboard: Actual Cost Variance Warning, Over Budget, an extra HPL Taco Walnut purchase over its budget by Rp 225,000.

How it works

From the first estimate to the final profit.

01
Estimate
A bill of quantities with cost, markup, and selling price per item. You see the margin from the moment you quote.
02
Buy, stay in control
POs above your limit wait for Owner approval. Actual cost is checked against the budget, and anything over gets flagged.
03
Build on site
Stage board, Gantt schedule, work orders for crews and vendors, and daily reports with photos, weather, and headcount.
04
Bill and report
Invoices for down payment, progress terms, final payment, and retention, with optional VAT. Profit and cash flow per project, ready to print.

See it live

Here's what it looks like.

Every screenshot is from the demo you can open yourself. Client names and numbers are sample data.

Cost Control page with a cumulative chart of actual cost against the HPP budget, a category summary, and one item over budget.

Spot cost overruns before they cost you

Cumulative cost against the budget, with a 90% warning line. Anything over budget turns red.

HPP and BOQ page with item list, unit cost, markup, selling price, and an estimate summary.

See your margin from the quote

Each BOQ item has a cost, markup, and selling price. The side summary shows total cost, VAT, quote total, and estimated gross profit.

Purchase order list with statuses awaiting approval, approved, in transit, and received on site.

Large POs wait for the Owner

From request to materials received, the status is always visible. Approve and Print PO sit on the same row.

Invoice list with total value, paid, awaiting payment, and overdue amounts, and the status of each invoice.

Staged invoices, clear status

Down payment, terms, and retention for every project. Draft, pending, partial, overdue, or paid, so no invoice gets forgotten.

Project profit and loss report with contract, actual cost, running profit, margin, cash in, and net cash.

Profit and loss and cash flow per project

Contract, budget, actual cost, profit, margin, and cash in one printable table.

Schedule and Gantt page with project milestones and status markers.

Every project schedule at a glance

Every project's milestones on one Gantt, with progress on each stage. Tap a milestone to edit it.

Phone view of the Site Reports page with a daily report and a bottom navigation bar.

Site reports from a phone

Supervisors fill in the daily report from their phone: weather, headcount, materials, issues.

Features

What your team uses every day.

CRM and pipeline

Leads, negotiation stages, follow-ups, and win rate, until a lead becomes a project.

HPP and BOQ

Cost, markup, selling price, and margin per project.

Purchase orders

From request and approval to materials received on site. Printable.

Cost control

Actual cost against budget per project, flagged when it goes over.

Crew and vendor work orders

Work orders with Owner approval and staged payments that feed cost control.

Site reports

Daily supervisor reports: photos, weather, headcount, materials, issues.

Schedule and Gantt

Every project's milestones in one view, late ones marked.

Staged invoicing

Down payment, terms, final, and retention, with paid, partial, or overdue status.

Profit and loss, cash flow

Running profit, margin, cash in, and net cash per project, ready to print.

Roles

Everyone sees just their part.

Seven built-in roles, each with its own dashboard. Permissions are set per feature, roles can be limited to certain projects, and you can add your own.

Owner dashboard with contract value, actual cost, site progress, pending approvals, and a project list.

OwnerFinancial KPIs, margin, and risk.
Finance adminTerms, invoices, cash out.
Site supervisorDaily reports, attendance, handover.
SalesLeads, pipeline, client follow-up.
Production leadWorkshop fabrication and on-site schedule.
DrafterBuilds the milestone timeline.
AdminMaster data, partners, users.

Documents

Print-ready documents with your company's name.

POs, work orders, quotes, and invoices print with your name, tax ID, address, and bank account. Here are examples, made with a fictional company.

Purchase order

With project, delivery site, vendor, amount, amount in words, and signatures.

Download sample PDF

Invoice

Charges, payments received, balance, transfer account, and signatures.

Download sample PDF

All examples use demo data and a fictional company name.

Control

Every change is recorded, with who made it.

Change approvals

Edits, archiving, and deletes from the team wait for the Owner.

Activity history

A trail of every change to projects, costs, POs, invoices, and users.

Limits you set

PO limit before approval, cost warnings, target margin, VAT rate.

Documents with your name on them

Your logo, tax ID, bank account, and quote terms print on quotes, invoices, POs, and work orders.

Trash

Deleted data isn't gone right away. Only the Owner can restore it.

Comparison

Versus spreadsheets and subscription ERPs.

	Spreadsheets	Subscription ERP	Project ERP
Cost	Free, but takes time	Usually billed monthly	One-time, Rp 5,000,000
Users	Shared files, easy to clash	Often priced per user	Unlimited
Where data lives	Spread across many files	On the vendor’s servers	On your own server
Approvals and history	None	Usually available	Yes, recorded automatically
Customisation	Free-form, but manual	Limited by plan	Small changes included, Custom available

A general picture only. Every product differs, so check before you choose.

Pricing

One price, paid once.

Standard

Rp 5,000,000

one-time, per company

The full app from the demo, running on your own server.

Every Project ERP module
Unlimited users and projects, as long as your VPS has the storage
Help setting it up on your VPS and database of choice
Training for your team
Lifetime support: bug fixes and small changes
Small changes you ask for are released to every user

One license per company. You run the app; source code isn't handed over. Major revisions (v1 to v2 and on) aren't included.

Order now

Custom

Quoted to fit

priced once the scope is agreed

For contractors whose workflow isn't the standard one.

Everything in Standard
Modules, stages, and forms shaped to how you work
Moving your old spreadsheet data over
Custom integrations and reports
Fixed price, with scope and timeline in writing before we start

Let's talk custom

Read the license and support terms Spelled out before you pay.

Deployment

Runs on your server, your data stays yours.

The database is PostgreSQL. Pick one setup:

Docker Compose

The app and database run together in one Docker Compose setup on your VPS.

Managed database

The app on your VPS, the database with a provider like Supabase.

What you need to bring

A VPS with Docker, a domain, and enough storage. We'll help with the rest.

The demo keeps data in your browser and resets every session. The app you deploy uses PostgreSQL.

Try it yourself

Open the demo, hit Sign in, and switch roles.

The demo account is already filled in, and you can try all seven roles from one screen. It's sample data from an interior project, and nothing is saved.

Open the demo in a new tab

FAQ

Before you buy.

Who is Project ERP for?

Contractors who work with estimates, material purchasing, crews, and staged billing: civil, renovation, interior, MEP, and the like. The demo uses an interior project as an example.

Can it fit my line of work?

You can set roles, cost categories, and financial rules yourself. If your workflow or modules are different, go with Custom.

What do I get with the license?

One license for one company, with unlimited users and projects while your VPS has the storage. You run the app and can ask for small changes. Source code isn't handed over.

What do I need to deploy it?

A VPS with Docker, a domain, and enough storage. PostgreSQL can run in the same Docker Compose or with a provider like Supabase. We'll help you set it up.

What does lifetime support cover?

Bug fixes and small changes to the app you bought. Small changes you ask for are released to every user.

What about the next major version?

Major revisions, like v1 to v2, aren't included in this price and are announced separately.

How is the Custom plan different?

The app is shaped to your workflow, and we price it once the scope is agreed. Tell us what you need in the form below.

How do I pay?

Online checkout, or ask for an invoice and pay by bank transfer. We send the license once payment arrives.

Can you move my old spreadsheet data over?

Yes, with the Custom plan. Data migration can be part of the scope.

Does it work on a phone?

Yes. It adapts to phone screens, with a bottom bar for the main modules.

Still unsure? Try the demo, or just ask in the form below.